Kate Bosch Professional Organizing
  • Home
  • About
  • Work with Me
  • Happy Clients
  • Press
  • Resources
  • Tips
  • Let's Talk

​Get organized
​
Tips to motivate and ​​inspire you!

Sign Up for My Monthly Newsletter

What's the 75% rule?

3/19/2020

0 Comments

 
Picture
0 Comments

Fix the Top Causes of Paper Piles

3/12/2020

0 Comments

 
Picture
Paperwork, filing, taxes -- there must be some people who enjoy dealing with these, right? I’m not one of them and I suspect you aren’t either. Unfortunately, with tax day coming up next month, piles of paper are a reality for many of us.
What are the top causes of this paper pileup?

  1. Indecision about what you need to keep.
  2. Inaction about disposing of the papers you don’t keep.

What are the solutions to these problems?

  1. An Entry Strategy = Rules for deciding what goes into your filing system.
  2. An Exit Strategy = A system for effectively getting rid of papers.

Read More
0 Comments

Banish the Junkiest of Junk Mail

9/17/2019

0 Comments

 
Picture
Paperwork, specifically incoming mail, is a top complaint of my organizing clients. Why do we get so much junk mail?! It takes time and effort to process, and we end up tossing most of it.

In my blog about strategies to reduce paperwork, I detail some steps you can take to get rid of incoming junk, but today I want to help you get rid of the junkiest of junk mail.

Supermarket Circulars: the junk mail bane of my existence!

I hate getting those newsprint flyers. They go straight from my mail slot into my recycling bin. What a colossal waste!

Read More
0 Comments

Top 3 Strategies to Reduce Paperwork

2/25/2019

0 Comments

 
Picture
Have you been diligently slogging through your paperwork this month? Have you gathered together the tax info, submitted and received forms, shredded outdated information, and created a filing system that you can maintain going forward?

If so, good job! If not, check out my last blog for a helpful framework on the ART of filing.

Most likely, one of the reasons you struggle with paperwork is because you are just inundated with too much of it. Despite the fact that we live in the digital age, physical paper still abounds. Here are the three best strategies to reduce it.


Strategy #1: Autopay

Autopay has been the best tool for me personally in reducing the amount of time I spend processing bills and paperwork. I used to sit down once a week to process all incoming bills. What a headache that was! Now I never have to do that.

How does autopay work? Just sign up with the payee (utility company, cell phone, even credit card) to have your bill automatically deducted on your due date each month from the account you select, either a bank account or a credit card.

Reap the benefits:
  • No late payments ever again!
  • Never have to sit down and physically pay bills.
  • Get extra rewards points if you pay with a credit card.

Avoid the drawbacks:
  • When the bill arrives, note the date the payment will come out of your account and transfer the funds to cover it.
  • If paying bills to a credit card, remember to save money to cover these bills and pay off your credit card each month.

Note: When setting credit cards up for autopay, start by having only the minimum due paid automatically. That way, you won’t worry about forgetting to make a payment and incurring late fees, but you also won’t have to worry about your bank account being overdrawn by a giant payment. As you get more used to automatic payments and saving up funds to cover them, you can switch to having the full balance automatically deducted.


Strategy #2: Paperless

Are you worried about going paperless? Don’t be! You’ll still get bills and statements, but they’ll be sent via email instead of snail mail.

Unless they affect your taxes, you probably don’t need to save copies of the bills because you can access them online. Check with the payee to see how long you’ll have online access to the records.

If you want to save the bills for yourself, file them digitally. Set up an email folder called “Bills” (creative, right?) and save the emails there, or download copies of the statements (or save the emails as pdf files) and store them in a folder marked “Bills 2019,” creating one folder per year. Resist the temptation to print them out!


Strategy #3: Opt Out

I love opting out of receiving mail! Why? Because it puts me in control of what information comes into my home.

As a bonus, it’s an immediate way to reduce so much waste: wasted paper, wasted ink, wasted stamps, wasted money, wasted effort (both in getting it to me and in getting rid of it.

So how do you opt out of getting all this mail? These are my favorite tools:
  • PaperKarma: With this simple app (only $19.99/year and so worth it!), you just take a picture of the mailing label and the app will do the work of unsubscribing you.
  • Catalog Choice: This non-profit company is on a mission to eliminate junk mail! It works in a similar way to PaperKarma, but you have to type the catalog and address information into the Catalog Choice website instead of taking a picture. It is, however, free to use.
  • DMA Choice This site guides you through opting out of junk mail and also junk email and unsolicited phone calls.

The mail won’t be reduced overnight, but if you stick with using these services, you’ll see a dramatic reduction of incoming mail over the course of a couple of months. I used to get stacks of mail, but now only have a few pieces of mail each day and occasionally I get no mail at all. When the catalogs and solicitations start creeping into my mailbox again, I use PaperKarma again to banish them.

I’d love to hear from you!

What is your best strategy to reduce the time you spend with paperwork?

Do you enjoy getting catalogs or do you find they create dissatisfaction and “wanting?”

0 Comments

The ART of Paperwork

2/7/2019

0 Comments

 
With the old year over and tax preparation looming, February is the perfect month to tackle the piles, both physical and digital, of records that have accumulated over the past year (or years!).

I’ll admit it, I do not love dealing with paperwork. As with other necessary tasks I don’t enjoy, such as laundry, my approach is to handle paperwork quickly and get it over with.

I find that the biggest hurdle people face with paperwork is knowing how to create a framework for separating, storing, and acting upon all the different types of papers that enter our lives.

To solve this problem, use my simple acronym to help you create an easy, 3-part file system:

ART = Archive, Reference, To Do


​A is for Archive

Goal: Safely store these documents so you can get to them when you need them but in a place where they won’t clutter up your daily space.

What goes into your archive? Records you need to keep but you rarely need to access, such as
  • legal documents
  • business papers
  • personal and property records
  • some financial records (e.g. stock certificates)
  • tax returns and supporting documentation

Store these securely, but not necessarily close at hand. I store these types of things in a safe (for the documents) and in an expanding file case (for tax returns). You could also use a hanging file box or a banker’s box tucked away somewhere in your home. If you already have a file cabinet, use the least-accessible bottom drawer as your Archive drawer.
Picture
Picture
Picture
R is for Reference

​Goal: Organize reference information so filing it is quick and retrieval is easy.

Reference papers come into your home regularly but are not frequently used, although you might have to refer to them at tax time or when you need to look up information. Some examples of reference files are:
  • financial statements
  • paid bills
  • pay stubs and income reports
  • insurance policies
  • medical records
  • receipts
  • school information

Whenever possible, go paperless with these types of files. If you need to store records for tax purposes, just download the statements and keep them on a server with a backup copy elsewhere.

Many reference files are also “replacement” files. For example, when the new insurance policy arrives, shred the old one and replace it with the new. This way, you’ll keep your files up to date instead of wasting space by storing outdated information.

Store reference files somewhere that’s relatively easy to access, so as to make filing easier and more likely to happen. I use an expanding file case that sits on a shelf under my desk within easy reach. If you have a file cabinet, the top or middle drawer would be a good place.

Some reference files might be needed for your income taxes. If so, having them neatly organized here will give you easy access when it’s time to prepare your taxes. Once the taxes are done, store the supporting reference files with the returns in your Archive area.

T is for To Do

To Do papers are the items that seem to give people the most trouble. They can’t be put away because we need to act on them but then they pile up and sometimes even get lost!

Goal: Organize your To Do’s in an easy-to-reach place so you actually DO them!

To Do’s are things such as:
  • bills to be paid
  • receipts to be reconciled
  • forms to be signed and returned (often for school)
  • articles that you want to read

As with Reference, go paperless with as many To Do’s as possible. For bills, take it off your To Do list by setting up auto-pay. When the e-bill arrives, just note the payment date and check that you have the funds in your account.

How to store To Do’s? A desktop file (best without a lid) keeps them in view without being unsightly. Other options are stadium files and wall pocket or cascading files. Unlike a single (usually overflowing) inbox, these storage solutions allow you to categorize your To Do’s by type (e.g. bills, forms, reading, travel), due date (e.g. dates of the month 1-7, 8-14, 15-21, 22-31), or time it takes to complete the task (e.g. 5 minutes, 15 minutes, ½ hour, 1+ hour).

Now you’re ready to turn your papers into a work of ART!

How’s your paperwork shaping up this tax season? Are you all electronic, all paper, or somewhere in between? I’d love to hear your comments and answer your questions.​
0 Comments

Get 25% off My Favorite Office Organizing Products

6/7/2018

0 Comments

 
From now through June 30th, you can save 25% off of Smead products in their first-ever summer sale!

Smead has excellent, high-quality products with innovative designs.

Some of my favorites are:
  • The Life Documents Organizer Kit to organize all of your most important documents.
  • The All-in-One line of various important document organizers (tax, medical, financial planning)
  • Hanging file folders with built-in tabs
  • The awesome cascading wall organizer which easily folds up to be portable then extends to hang on a wall hook. Great for people who need to see all of their projects at a glance and need to take files on the go.
  • Daily and monthly file sorters, also called "tickler" files, so you never forget time-sensitive tasks and bills.
  • The innovative line of Justick Display Boards which are bulletin boards that don't require pushpins, magnets, or tape. Paper just magically sticks to them!

Head to Smead's site, www.myorganized.life and see all the great products they have for making paper organizing fun!

Don't forget to use coupon code HOT25 to at checkout to save 25%!

For full disclosure, I don't get any kickback from Smead to advertise this sale. I just really like their products and resources and wanted to pass the sale info on to you.
0 Comments

New Year, New Files

1/2/2018

0 Comments

 
The calendar just rolled over to a new year, so it's time to start fresh with some new files. This goes for you whether you're mostly digital, mostly paper, or somewhere in the middle.

If you keep digital files, I recommend downloading pdf copies of the statements as a backup and keeping them in folders on your computer and backed up on a cloud server (I use dropbox, but there are many good options out there.). Now is the time to create new folders labeled with the new year so you'll be ready when this year's downloads are available.

If you keep paper files, now is the time to label some fresh new folders. If you have a file drawer, one good option is to keep two-year's worth of files available at a time so you can just rotate the files for the new year. One set of files will be labeled "odd" for odd years, and the other "even." When the new year rolls around, bring the new year's set of files to the front of the drawer, emptying them out by discarding anything no longer need to store and placing items for long-term storage (Check the IRS website for a reference list.) in an archive file location such as a less-accessible file drawer or a box in a closet, attic, or basement (Use plastic bins if moisture is a problem.).

Another option for paper files is my expanding file system. Each year, I start fresh with a new 19-pocket expanding file. For the first part of the year, while I'm preparing for taxes, I keep last year's file handy. After April 15th, it goes down to my basement on a shelf with 7 others. I store 7 years' worth of files (that's how long to save tax-related info) plus one expanding file for permanent information (tax returns, home repairs, major medical info, etc.). I like this system because it's easy, compact, and never has to be purged. After 7 years, the files get shredded and I can reuse the expanding file.

How will you make a fresh start with files this year?
0 Comments

Paperless = Less Filing

8/7/2017

0 Comments

 
Looking for an easy way to reduce the dreaded task of filing? Go paperless!

Whenever possible, whether it's utility bills or bank statements, sign up for the paperless option. Don't worry, your statements and account information will all be available to you online, but you'll no longer have to handle and store the paper files.

You'll still be able to reconcile your bank statements and keep track of payments because the statements will come to your email address. If you really feel the need, you can file these digitally in a special email folder. At least that kind of filing takes just a click and doesn't take up any physical space.

Want to streamline things even further? Sign up for automatic payments of recurring bills. You'll be given at least several days' notice about exactly how much will be deducted from your bank account or charged to your credit card, so you have time to transfer the funds as needed. You'll never be late on a payment again!
0 Comments

School Paperwork Year End Round Up

6/12/2017

0 Comments

 
Picture
Way back in the fall, I wrote about how to set up a system to deal with all those pesky papers that come home from school.

The basic weekly system is this:
1. Immediately deal with any notifications (add to calendar, write a check, sign a form).
2. Recycle anything not worth saving (worksheets, scribbles, spelling tests, coloring pages).
3. Display this week’s artwork and accomplishments in your temporary display space (fridge, frame, bulletin board, clothesline strung across a window).
4. Stash last week’s displayed work in an art portfolio or other bin.*
      *This is the time to weed out anything that, after one week’s display, can be recycled. Try to save only the best items, such as the unusually detailed drawing, the very clever essay, or the spelling/math test that was a true victory.
 
Now that you’ve been diligently checking the backpack every week and keeping up with all the papers, what do you do with the stash that has accumulated in the portfolio?

That’s what we’ll tackle today!

As soon as school is over for the year (Don’t delay or the time will get away from you!), make some space on a table or floor and dump out that stash.
 
Side note: It’s up to you whether you want your child involved in this sorting process or whether it will go more smoothly if you do it yourself. Just remember, you are really saving this stuff for you, not for your child. When kids are adults, they almost always say, “Why did you save all this stuff? I don’t even remember that!” It’s the rare adult child who wants any of it. You are saving these memories for you, so keep what is meaningful to you.
 
Ready...set...start sorting! Make one pile for recycling and one for the (possible) keepers. Try to go through it as quickly as possible. Right now, you are just eliminating the obvious non-keepers.
 
Shove that pile of non-keepers into the recycling bin immediately! Don’t look back!
 
Now for the hard part: finding the treasures.
 
During that first sorting process, you only identified the possible keepers, now you have to cull the collection even more, leaving only the true gems: the few pieces of art that show your child’s progress over the year, the story your child wrote about your family vacation, the test that was such a struggle but ended in triumph, the piece that completely sums up who your child is at this age.
 
In order to help you figure out exactly how much you can save and how much you’ll have to cut, you need a long-term storage solution.
 
I suggest either a pre-made school years scrapbook or a keepsake portfolio. The key is that it shouldn’t be too big (not a box, because you don’t want to end up with a dozen of those – one for every grade!). It should have pockets big enough to hold construction paper (even if you have to fold some) but not so big that you can avoid deciding what to keep and just shove everything in it. You also don’t need something with slots for every grade, Pre-K through 12, because after 5th grade the paper trail drops off considerably. Phew!
 
Click here for an example of a school years scrapbook.
 
Click here and here for examples of keepsake portfolios.

The scrapbook has the advantage of being something you can keep on a bookshelf and of having space for children to contribute thoughts about the past year (favorite subject, friends, school photos, etc.). Kids also enjoy looking through scrapbooks of their past school years.
 
The portfolio has the advantage of being able to hold larger (and more) papers and of being easier to fill because you just slip the papers in the large slot and don’t have pages to fill out.
 
Are you worried because your child is already in second grade and you don’t know what to do with the giant backlog of papers from past years that you have thrown into large bins to avoid sorting? Have no fear! Make a date with yourself (schedule it on your calendar) to go through the stuff, enjoy reminiscing about your child’s early years, populate your new school scrapbook or portfolio, and reclaim the space in those bins!
0 Comments

A Simple Drawer Organizer

3/27/2017

0 Comments

 
Need to organize a desk, vanity, or other shallow drawer? You could spend a lot of money on fancy-looking organizers or spend a lot of time devising a custom-organizer box plan, but how much work does organizing a messy drawer really need to be?

I like these simple, plastic drawer organizers from the Container Store.

They cost only $5.99 for the small size and $7.99 for the large and are pre-sectioned to hold items of varying size and have a sliding top section that can hold items you frequently need to grab. Another plus is that they are smooth plastic with rounded corners so they are easy to clean.

With other drawer organizers, I often find that they don’t have the right type of sections for the job – too many small sections or too many large sections or just not the right mix. These organizers seem to have just what I need for so many different organizing tasks: makeup, skincare products, medicine, first aid supplies, arts and crafts tools, etc.
0 Comments
<<Previous

    Categories

    All
    Apps
    Basement
    Bathroom
    Books
    Calendar
    Closets
    Clothes
    Clothing
    Clutter
    Collecting
    Digital Organizing
    Donating
    Food
    Garage
    Gifts
    Holidays
    Housekeeping
    Jewelry
    Kids
    Kitchen
    Makeup
    Meals
    Mementos
    Minimalism
    Office
    Pantry
    Paperwork
    Productivity
    Recycling
    School
    Seasonal Organizing
    Sentimental
    Shopping
    Swedish Death Cleaning
    Time
    Toys
    Travel

    Archives

    February 2021
    January 2021
    December 2020
    November 2020
    October 2020
    September 2020
    August 2020
    July 2020
    May 2020
    April 2020
    March 2020
    February 2020
    January 2020
    December 2019
    November 2019
    October 2019
    September 2019
    August 2019
    July 2019
    June 2019
    May 2019
    April 2019
    March 2019
    February 2019
    January 2019
    December 2018
    November 2018
    October 2018
    September 2018
    August 2018
    July 2018
    June 2018
    May 2018
    April 2018
    March 2018
    February 2018
    January 2018
    December 2017
    November 2017
    October 2017
    September 2017
    August 2017
    July 2017
    June 2017
    May 2017
    April 2017
    March 2017
    February 2017
    January 2017
    December 2016
    November 2016
    October 2016
    September 2016
    May 2016
    April 2016

    RSS Feed

HOME


ABOUT

SERVICES

TESTIMONIALS

PRESS

TIPS

LET"S TALK
Copyright © 2020
  • Home
  • About
  • Work with Me
  • Happy Clients
  • Press
  • Resources
  • Tips
  • Let's Talk