Get organized
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 Stop Wasting Your Precious Time NOTE: This is an update of my 3/5/18 post.
Do I have a deal for you today! My colleague, Maryann Murphy, has written a fantastic book to help you be more productive and organized: Stop Wasting Your Precious Time. The paperback will be out in early April, but right now you can get the Kindle version for only 99 cents. Such a deal! Here’s the link: http://amzn.to/2oyaWIe. I was lucky enough to read an advance copy of the book and I loved it! I started implementing some of her suggestions right away and was able to clear my “Action” file in record time. This is definitely not one of those organizing books that I’m going to find among your piles of clutter, where I usually find the Marie Kondo book or another comprehensive “this-will-change-your-life” organizing book. Maybe you had high hopes when you bought those books, but I think they are overwhelming for most people. Why will Stop Wasting Your Precious Time not get buried on your bookshelf? Because this book is really a handbook or instruction manual that is packed with actionable strategies. You’ll want to keep this out on your desk so you can refer to it whenever you find yourself stuck and unable to overcome a productivity obstacle. What I love about the book is that Maryann gets right down to business without wasting the reader’s time with a lot of filler and background information. She doesn’t over-philosophize about why you waste time; she just outlines effective solutions that you can implement today to see immediate results. The best way to use this book is to turn to the table of contents and select the chapter that relates to your worst time-wasting challenge. Are you in information overload, are you forced to sit through unproductive meetings, or do you procrastinate? There’s a chapter for each of those problems and several more. So choose a chapter, select one or two of Maryann’s strategies that you think will best help you, and work on putting them into practice. She guides you every step of the way, making it really easy to develop new, anti-time-wasting habits. Although subtitle of the book “60 Easy Strategies for Eliminating Your Biggest Time Wasters at Work,” this book would be useful to just about anyone who’d like to be more productive: students, stay-at-home parents, retirees, or volunteers. So go and claim your copy of Stop Wasting Your Precious Time by Maryann Murphy and then let me know:
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 Do you, your children, or your coworkers have trouble staying on time with tasks? Try using a Time Timer, an innovative timer design that shows a visual representation of time elapsing that's easy to see at a glance. Use a Time Timer for:
Best of all, there's a Time Timer for everyone because they come in lots of sizes, several colors, an app, and a desktop version. [Full disclosure: I'm using a Time Timer on my computer desktop right now so I don't dawdle the night away fine-tuning the details of this blog post!] Yesterday, I did a spot for our local NBC-10 station about the latest organizing craze, Swedish Death Cleaning. Click here to read the article and click below to watch the video! Want to save a little money, reduce your errands, and cross some tasks off the list of things you have to remember (but always forget)? Use Amazon Subscribe & Save!
Most of us already use Amazon to order all kinds of household goods, but by using the Subscribe & Save feature, you can group items you need to reorder into scheduled deliveries, saving as much as 15% on each item. I schedule deliveries every 3 months, but you can choose the schedule that works for you, from monthly to every 6 months. Some of the items I put on my list are things like toothbrush heads (every 3 months) and refrigerator filters (every 6 months). Why? Because you're supposed to change those things on a regular basis, but I could never remember when I'd last changed them. Now, I change them when the new ones arrive. This also saves space in my house because I don't have to store them (or remember where I stored them!). Here's what's currently on my Subscribe & Save list:
Basically, anything that you use up on a consistent basis, don't want to spare space in your home to stock, need to remember to replace regularly, and want to save money on is a good candidate for your Subscribe & Save list. What ideas can you come up with about what to put on your Subscribe & Save list? .August is right around the corner and, for parents of school-age kids, that means back-to-school time.
Get your family ready with this handy, printable checklist from Smead. If you prefer not to print it to cut down on paper clutter, just save the PDF file on your computer or phone. It's a pretty thorough list, so you won't forget any pesky little tasks. The checklist breaks down the tasks by when they should be completed, so you can simply glance at the chart to see what you need to do this week or this month. [NOTE: One thing I disagree with on the timeline is buying supplies 2 weeks before the start of school. Most parents know that stores begin featuring back-to-school supplies in July, so if you wait until mid-August, stocks will have been pretty depleted. Why not get that task out of the way as soon as possible?] Using a checklist like this will make it easier to get ready for school while still holding onto the summer fun. Do you listen to podcasts? They make excellent commuting companions and workout buddies because the time seems to fly when listening to something entertaining and educational.
If you want some extra inspiration and information for your organizing journey, try the Keeping You Organized podcast by Smead (maker of innovative home and office organizing products). The podcasts are 15-20 minutes long and cover a wide range of organizing topics such as paperwork, time management, and decluttering. Find the Keeping You Organized podcast in iTunes or on the Smead website. P.S. If you like podcasts, two non-organizing related ones that I enjoy are How I Built This, which profiles entrepreneurs and innovators, and The Way I Heard It with Mike Rowe, which tells surprising stories about people and events you thought you knew. Do you get confused trying to remember all of your passwords for various websites?
Do you keep the same, simple (easily-breached!) password for every site so it's easy for you to remember? Do you write down passwords in a book or keep hard copies of passwords in files? Do you never update your passwords because it's too hard to remember new ones? If you answered yes to any of these questions, then you should check out a password manager such as LastPass. After a couple of years of using my own complicated password system and having to manually update all of my passwords on a quarterly basis, I finally decided to give LastPass a try. After a brief learning curve, I now find it very simple to create, store, and update complicated passwords to any site I log onto and to use LastPass across all of my devices. You can even use LastPass to share password access to designated sites with family members or coworkers. Organize your passwords with a password manager! (Click here to read why The Wirecutter picked LastPass as the best password manager and here to read their opinion as to why everyone should use a password manager.) “Put it away right away.”
That sounds annoyingly goody two-shoes, doesn’t it? Well, never mind that. This little mantra works for me! I say it to myself to get me through those moments when I just “don’t wanna.” (Can you hear the whine in my voice?) I say it when… I’m tempted to dump the mail on the kitchen counter instead of taking, seriously, one minute to sort it into recycling, action, and filing. I’m tempted to drop the action and filing items onto my desk instead of just slipping them into the appropriate files. Why? To save 20 seconds? I’m tempted to leave the clean dishes in the dishwasher or the sink full of dirty dishes, when really I can have those dishes put away in about three minutes. I’m tempted to toss a pen onto my desk instead of putting it back in the drawer. (Later, when I can’t find the pen in the drawer, I accuse all of my family members of stealing my favorite pen!) I’m tempted to leave the folded laundry in the basket because haven’t I done enough already by washing it, drying it, and folding it? But if I leave it in the basket tonight, it’ll still be there waiting for me in the morning – so just put it away right away! Every time you’re tempted just to be lazy and drop whatever it is wherever you are, say to yourself, "Put it away right away!" Your home, office, or room (Hello, my teenage daughter!) will stay so much tidier and putting things away will become an ingrained habit, making it easier to maintain a less-cluttered environment. This time of year can easily get out-of-control busy. Streamline your activities by taking a few minutes to list them using this 1-2-3 system.
Must Do’s are things like buying Christmas gifts for family, putting up a tree, going to school performances and/or church Advent services, and sending cards*. Want to Do’s might be things like going to a certain party, decorating a gingerbread house with the kids, or going to see a holiday play or concert. Skip Doing’s are things you enjoy and might have done in the past, but that you can put off for a year or so just to make this year a little less hectic. These could be things like the Want to Do’s (parties, performances, crafts) and they can also be the extra gifts or homemade items that you sometimes do. If making time for those things this year will stress you out, then choose a simpler option. I know someone who now skips gift wrapping: he shops at stores that offer gift wrapping and, when that’s not possible, puts everything in gift bags to make the holidays easier. If you have a family, it’s a good idea to include everyone in planning your Holiday To Do List so you can get their input about what’s important and then divvy up the chores so everything doesn’t land on your plate. Happy Stress-Less Holiday Season! *A side note about Christmas cards: I have a friend who emails her annual family update letter along with candid photos from the year. I always look forward to reading her witty words and to seeing how her kids have changed. As an organizer, I must admire that her Christmas card contributes no physical clutter. And, after addressing, stuffing, and stamping all of my letters, I appreciate how much she must save in time, effort, and money. Email cards are definitely an option to consider! I’m so excited to share this week’s tip with you. It’s my favorite app ever – the one I can’t live without: Wunderlist!
This is the app that does all the work of keeping me organized and on task. I honestly can't remember what I did before I had Wunderlist. I guess I just wrote stuff down on paper -- ugh, how archaic! Now I keep every kind of list imaginable on it: a basic To Do list, packing lists, a list of books I've read, grocery lists, a list of things I want to buy (so I don't impulse shop), and more. (As a child, didn't you love the story of The List in Frog and Toad Together?) My recent favorite is my Recurring list. These are things that I have to do on a daily, weekly, or monthly basis. Wunderlist reminds me to do them, so now I can't "forget" to practice piano or wash the doormats. Another excellent feature is the ability to share lists with others. This is great for collaborating on projects and for keeping your kids on track. Best of all, the lists sync between my laptop, iPad, and Android phone, so I'm never without Wunderlist. Oh, yeah, and did I mention it's free? |
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