Kate Bosch Professional Organizing
  • Home
  • Work with Me
  • About Me
  • Happy Clients
  • Blog
  • Free
  • Resources
  • Media
  • Let's Talk

​Get organized
​
Tips to motivate and ​​inspire you!

Sign Up for Monthly Tips

Make Paperwork an ART

2/9/2022

0 Comments

 
Picture
Where in the world is my high school diploma? I know I graduated but I don’t think I’ve seen that piece of paper in the 30 years since. I never thought I’d need it again!!!

This was my panicked thought process two years ago when I needed that diploma—and my college one—to prove that I was eligible to sit for the Certified Professional Organizer exam. A professional organizer who can’t find her own vital records—I felt like a fraud!

Thankfully, both diplomas were still in my mother’s house right where I stashed them after graduation. Now I have them in my paperwork system and can grab them at a moment’s notice. In this blog, I’ll help you set up your own simple paperwork system.

ART: My Simple Paperwork System

The biggest hurdle is knowing what to do with all the various papers (both physical and digital) that find their way into our homes. Do I have to do something with this? Do I need to keep this? How long do I have to keep it?

Every paper coming into your home can fit into one of three categories: Archive, Reference, or To Do. ART!

A = Archive
R = Reference
T = To Do
Picture
​A is for ARCHIVE

Archive is something you have to store long-term or indefinitely.

Examples: Diploma, will, birth certificate, deed, tax records

Goal: Keep Archive documents in a safe place that’s accessible when needed but out of the way of everyday life so it doesn’t clutter up your space.

Your Archive can be one or a combination of these places: a safe, a fire-resistant document bag, a banker’s box in the attic or basement (elevated to avoid water damage), or the bottom (least-accessible) drawer of a file cabinet.

R is for REFERENCE

Reference is something you have to store for a while in case you need the info on it.

Examples: Paid bills, bank statements, pay stubs, insurance policies, medical bills, receipts​

Goal: Organize reference information so filing it is quick and retrieval is easy.

Store reference files somewhere convenient so you actually file them, preferably near where mail comes in and near a recycling bin. Reference files can live in the top or middle drawer of a file cabinet, a desktop file box, or even an expanding (“accordion”) file case.

Reference files can easily get out of hand, so here are three tips to keep them at bay.
  1. Replacement files: When the new one arrives (e.g. insurance policy), remove and shred the old one.
  2. Go digital! Sign up for e-statements and e-bills. If you still want to save copies, set up a digital file cabinet that mirrors your paper file folders.
  3. Fewer folders = easier to file. Never have a folder that holds just one or two papers. Instead, use broad categories such as Credit Cards, Insurance, and Medical.

T is for TO DO

To Do’s are papers that you need to act on.

Examples: Bill to pay, appointment to schedule, form to be signed, email to send, return to process, article to read

Goal: Get these DONE and get on with your life.

Beware the In Tray because that becomes a towering stack of papers! Instead set up an easy-to-see system in a small desktop file box or a cascading wall file with just a few categories (e.g. bills, calls, tasks). Once the To Do’s are done, either shred the paper or file it in Reference if necessary.

Are you ready to turn your papers into ART?

Or are you doubtful? Are you looking at a backlog of boxes and file cabinets and stacks? Do you have tons more still coming in? Worrying about the backlog can be paralyzing. Move forward by setting up your ART system to deal with the incoming, then chip away at the backlog bit by bit.

Got 15 minutes? Play some motivating music and grab a stack of papers—just as much as you can hold in one hand. Go through them, getting rid of what you no longer need and putting the rest into your ART system.

Now you’re ready to turn your papers into ART!

Download my FREE guide to the ART of Paperwork categories!

Picture
0 Comments

Your comment will be posted after it is approved.


Leave a Reply.

    Categories

    All
    Bathroom
    Beauty
    Books
    Closets & Clothes
    Clutter
    Digital & Electronics
    Garage
    Holiday & Seasonal
    Housekeeping
    Kitchen & Pantry
    Moving
    Office
    Paperwork
    Pare Down
    Productivity
    Recycling & Repurposing
    Schedule
    School
    Sentimental
    Shopping
    Toys & Kids
    Travel

    Archives

    March 2023
    February 2023
    January 2023
    December 2022
    November 2022
    October 2022
    September 2022
    August 2022
    July 2022
    June 2022
    May 2022
    April 2022
    March 2022
    February 2022
    January 2022
    December 2021
    November 2021
    October 2021
    September 2021
    August 2021
    July 2021
    June 2021
    May 2021
    April 2021
    March 2021
    February 2021
    January 2021
    December 2020
    November 2020
    October 2020
    September 2020
    August 2020
    July 2020
    May 2020
    April 2020
    March 2020
    February 2020
    January 2020
    December 2019
    November 2019
    October 2019
    September 2019
    August 2019
    June 2019
    May 2019
    April 2019
    March 2019
    February 2019
    January 2019
    December 2018
    November 2018
    October 2018
    September 2018
    August 2018
    July 2018
    June 2018
    May 2018
    April 2018
    March 2018
    February 2018
    January 2018
    December 2017
    November 2017
    October 2017
    September 2017
    August 2017
    July 2017
    June 2017
    May 2017
    April 2017
    March 2017
    February 2017
    January 2017
    December 2016
    November 2016
    October 2016
    September 2016
    May 2016
    April 2016

    RSS Feed

Home

work with me

About Me

Happy clients

Blog

RESOURCES
MEDIA
LET"S TALK
Copyright © 2023
  • Home
  • Work with Me
  • About Me
  • Happy Clients
  • Blog
  • Free
  • Resources
  • Media
  • Let's Talk